Near You ® Privacy Policy

Last Updated: Oct 2021

Beechwood Communications Limited ("We") are committed to protecting and respecting your privacy.

This policy (together with our TERMS OF USE and any other documents referred to on it) sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us.

Our aim is to ensure that this privacy policy is concise, transparent, intelligible, easily accessible and uses clear and plain language.

Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it, and to provide your consent to use of your data. We are required to ensure (by the written electronic statement below) that you provide a clear affirmative action establishing your freely given, specific, informed and unambiguous consent to your personal data being processed by those studios to whom we pass on your personal data (for the purpose of those studios providing you with their services).

For the purpose of the Data Protection Act 1998 (the Act) and the EU General Data Protection Regulation 2016/679 (GDPR), the data controller is Beechwood Communications Limited of 5 Havelock Terrace, Plymouth, PL2 1AT. Beechwood Communications Limited is registered under the Data Protection Act (Registration Number ZA228109).

The lawful basis for the processing

We provide a service which enables you to locate, and then enter into booking arrangements with instructors in your chosen field of interest. Our service requires us to collect your personal data so that we can perform our obligations under our contract with you and those with the instructors who engage with our platform.

Information we may collect from you

We may collect and process the following data about you:

Information you give us. You may give us information about you by filling in forms on (Near You ®) or by corresponding with us by phone, email or otherwise. This includes information you provide when you register to use Near You ®, subscribe to our service, search for an instructor, participate in discussion boards or other social media functions on Near You ® enter a competition, promotion, survey, apply for a job and when you report a problem with Near You ®. The information you give us may include your name, generalised, aggregate and non-specific location data (to deliver local service information to you and to enable instructors and related services to contact you), postcode, telephone number and email addresses. We may collect other forms of data but only with your express consent. We will use your data to inform you of news, offers, and events. You can unsubscribe from our news service at any time by pressing the unsubscribe link on our emails.

Information we collect about you. With regard to each of your visits to Near You ® we may automatically collect the following information:


Our website uses cookies to distinguish you from other users of our website. This helps us to provide you with a good experience when you browse our website and also allows us to improve Near You ®.

Uses made of the information

We use information held about you in the following ways:

Third party advertising

Disclosure of your information

We may share your personal information with any member of our group, which means our subsidiaries, our ultimate holding company and its subsidiaries, as defined in section 1159 of the UK Companies Act 2006.

We may share your information with selected third parties including:

You acknowledge and agree that any personal information we send to third parties shall then be the subject of the privacy controls and compliance arrangements those third parties have in place and we are not responsible for such compliance nor do we have any control over any emails those third parties may send to you but we do enter into a legal agreement with such third parties setting out the controls we expect them to have in place in relation to your personal data.

We may disclose your personal information to third parties:

Where we store your personal data

The data that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area ("EEA"). It may also be processed by staff operating outside the EEA who work for us or for one of our suppliers. By submitting your personal data, you agree to this transfer, storing or processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy.

All information you provide to us is stored on our secure servers.

Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to Near You ®; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

Your rights in respect of the processing of personal data

You have the right:

Near You ® may, from time to time, contain links to and from the websites of instructors featured on Near You®. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.

Access to information

The Act gives you the right to access information held about you. Your right of access can be exercised in accordance with the Act. Any access request may be subject to a fee of £10 to meet our costs in providing you with details of the information we hold about you.

Changes to our privacy policy

Any changes we may make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by email. Please check back frequently to see any updates or changes to our privacy policy.


Questions, comments and requests regarding this privacy policy are welcomed and should be addressed to

Written electronic statement of consent

I confirm my freely given, specific, informed and unambiguous consent to my personal data being processed by those studios to whom Near You®passes on my personal data (for the purpose of those studios providing me with their services). I understand that I have the right to withdraw my consent at any time.

© Beechwood Communications Ltd 2022